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How to Create Outlook Rules to Move Messages to Folders


  1. Click File in the upper left of your outlook toolbar

  1. Select manage Rules & Alerts at the bottom

  1. Click New Rule in the upper left corner.

  1. Leave Step 1 as default and go to Step 2. Select people or public group

  1. Start type person name in the search. Select the person you want the messages from to move to a folder. Then click the From button in the lower left then click OK. If you want to use a contact outside the company, select form the Address Book dropdown menu your Contacts and then follow same steps.

  1. Under Step 2 select specified

  1. Select the specific folder you want the messages to go to the click OK

  1. Click Next

  1. Make no changes and click Next

  1. Make no changes and click Next

  1. Make no changes and click Next

  1. To run the rule on your inbox. Put a check mark in Run this rule now on messages already in Inbox. Click Finish

  1. Click OK

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